WAYS AND MEANS COMMITTEE MINUTES - April 27, 2020
VIRTUAL
TIM BURTIS, CHAIRMAN
AUDIO/VIDEO
MEMBERS PRESENT: Mr. May, Mr. Jordan, Mr. Rowley, Mr. Ryan, Mr. Williams
MEMBERS ABSENT: Mrs. Ervin
ALSO PRESENT: Chairman Knapp, Ms. Kuhn, Mr. Bush, Ms. Abbott-Keenan, Mr. McBride, Dr. Chase, Mrs. Tassone, Mr. Kinne, Mr. Voss, Mr. Donnelly, Mr. Morgan, Mr. Weber, Mr. Kwasnowski, Mr. Durr, Mr. Sexton, Ms. Velasko, Mr. Bolt, Mrs. Maturo, Ms. McNamara, Ms. Lesniak, Mr. DeSantis, Mr. Frantzis, Mrs. French
Chairman Burtis called the meeting to order at 9:31 a.m. A motion was made by Mr. Jordan, seconded by Mr. Rowley, to waive the reading of the minutes of the proceedings of the previous committee. Passed unanimously; MOTION CARRIED. A motion was made by Mr. Jordan, seconded by Mr. Williams, to approve the minutes of the proceedings of the previous committee. Passed unanimously; MOTION CARRIED.
1. TRANSPORTATION: Marty Voss, Commissioner
a. BOND RESOLUTION - A Resolution Authorizing Various Bridge Improvement Projects in and for the County of Onondaga, New York, at a Maximum Estimated Cost of $900,000, and Authorizing the Issuance of $900,000 Bonds of Said County to Pay Costs Thereof ($900,000)
Mr. Voss discussed items 1a and 1b simultaneously:
- Skeleton crew put together work plan; appreciate legislators cooperation and patience
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Bonding at the same level as 2019 - $8 million between roads ($7.1 M) and bridges ($900,000); supports the work plan and begins the process of awarding work to the winning bidder once approved
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Gets contractors back to work; a recovery work plan that supports a lot of jobs
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Paving list provided; item a to support bridges, item b supports roads
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Top-line level review of projects:
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TIP’s reduced as part of the forced austerity budget due to what is going on in the world, about $2 million short
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Anticipate CHIPS to come in at the same level as last year; if able to get more will come back with a proposal
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$8 million bond supports the local share of federal aid projects, traffic systems management, cold mix, top mix, bridgework, guide rail and other things that have to be replaced
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Work plan just shy of $23 million
Mr. May:
- Are bond amounts consistent with the plan or are we bonding for more? I want this clear for the record.
Mr. Voss:
Mr. May:
- We are bonding for the same amount but using less cash. Is that where we pulled back?
Mr. Voss:
- Yes, we pulled back $2 million cash and are also bonding less than we had planned, but that was all going to be subject to you folks anyway. We are trying to navigate these troubled waters and keep the ship steady so we can keep things moving and get the economy going.
Mr. May:
- It was nice to see the cash in there is year but I totally get it.
Mr. Voss:
- If we had our way everything would be cash every year but that’s just ....(inaudible)
Mr. Rowley:
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For the record, want to ask Mr. Voss if he is aware of anything in terms of federal or state aid in the road work plan that, as a result of the pandemic, would modify these?
Mr. Voss:
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Following closely what is going on with the state budget and through our associations with the NYS Association of County Highway Superintendents, NYSAC and others have been watching what the state budget language is. The dollar amounts we are fairly comfortable with because that is money the state borrows to pay through to us.
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The changes made at the state level are more in terms of process… (inaudible). We are comfortable that we are going to get our project certified, will be able to move things along and be kept whole on these program projects.
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We are hoping there is going to be some sort of federal infrastructure plan that could potentially be really helpful later this fall or early next year; could see big dollars spent locally and we want to maintain our position to be ready to react and spend that.
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Federal aid in our work plan is all approved off of a federal 5-year work plan so that money is there; this is just our ability to draw it down and the resolutions that we have you pass for individual projects are what enable us to contract that money which has already been sequestered off by the Transportation Improvement Program (TIP)
A motion was made by Mr. May, seconded by Mr. Jordan, to approve this item. Passed unanimously; MOTION CARRIED.
b. BOND RESOLUTION - A Resolution Authorizing the Reconstruction of County Roads in and for the County of Onondaga, New York, at a Maximum Estimated Cost of $7,100,000, and Authorizing the Issuance of $7,100,000 Bonds of Said County to Pay Costs Thereof ($7,100,000)
A motion was made by Mr. May, seconded by Mr. Jordan, to approve this item. Passed unanimously; MOTION CARRIED.
c. Amending the 2020 County Budget to Fund in the First Instance 100 Percent of the Federal Aid Eligible Costs at a Maximum Amount of $400,000 for the Design (Scoping I-VI) and Right-Of-Way Incidentals Phase of the Bear Road (CR 191) Paving Project, PIN 3756.77, and Authorizing the Execution of Agreements ($400,000)
Mr. Voss:
- Bear Road project design only; probably won’t be let until 22 or 23
- Every step of the way have to show legislative approval to spend federal money
- Town of Clay from Sandy Lane to Route 11; village includes sidewalks in the vicinity of the elementary school
- Will be back later for construction
Chairman Knapp:
Mr. Voss:
A motion was made by Mr. Jordan, seconded by Mr. Rowley, to approve this item. Passed unanimously; MOTION CARRIED.
d. Amending the 2020 County Budget to Pay in the First Instance 100 Percent of the Federal and State Aid Eligible Costs at a Maximum Amount Of $3,990,000 for the Construction and Construction Inspection Phases of the Old Route 5 (CR 98) and Warners Road (CR 63) Paving (2R) Project, PIN 3755.69 and Authorizing Execution of Agreements ($3,990,000)
Mr. Voss:
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West Genesee Street from Wegmans to the 4 corners; final design phase from Westlind up to 173, then down Warners Road to where Coppertop is
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Includes drainage, box culvert at Westlind, sidewalk on the north side of West Genesee Street and the east side of Warners Road within the project
Mr. Ryan:
- Have there been any subsequent conversations about the bridge over the creek on the town road?
Mr. Voss:
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My door is open, there is still time if the Town of Geddes wants to get with us. If they are going to allow the project at the corner of Westlind and Genesee, where the old Hess now Speedway is, we’d be happy to sit and talk with them; told the town engineer that at least three times.
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There is some local concern and opposition to that project; we will forge ahead with our design because we have to in order to meet the federal and state deadlines but, as always, if the Town of Geddes or Camillus wants to see what we are doing and we can find a way to help them get that approved we would be happy to listen and try to work with them.
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Proposal is for a Chase bank to replace a gas station off of West Genesee; very close to the intersection of West Genesee and Westlind, would love to see that addressed but the solution the developer came up with includes a bridge over Geddes Brook and there is some opposition
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Not telling the town what to do; happy to work with them if they want to find a creative solution so that they can do the bank project
Mr. Ryan:
- We are under a deadline to meet state deadlines. Any conversation has to be had now, right?
Mr. Voss:
A motion was made by Mr. Ryan, seconded by Mr. Rowley, to approve this item. Passed unanimously; MOTION CARRIED.
e. Amending The 2020 County Budget to Pay in the First Instance 100 Percent of the Federal and State Aid Eligible Costs at a Maximum Amount of $665,000 for the Construction and Construction Inspection Phases of the Tully Farms Road Bridge Project, PIN 3755.24, and Authorizing Execution of Agreements ($665,000)
Mr. Voss:
- Tully Farms Road bridge over Onondaga Creek in Lafayette
- Project designed, ready to go; will work with the school district to coordinate timelines and bus routes when the time comes
Chairman Knapp:
- What is the plan for rush hour traffic?
Mr. Voss:
A motion was made by Mr. May, seconded by Mr. Ryan, to approve this item. Passed unanimously; MOTION CARRIED.
2. SYRACUSE/ONONDAGA COUNTY PLANNING AGENCY: Dan Kwasnowski, Director
a. Calling for a Public Hearing on the Proposed Inclusion of Viable Agricultural Lands Within Certified Agricultural Districts Pursuant to Section 303-B of the New York State Agriculture and Markets Law
Chairman Knapp addressed items 2a and 2b simultaneously:
- 2a is annual additions to ag districts within the county
- District 2 up for renewal this year, can only remove properties when the district is up for renewal
- 2a calling for a public hearing on additions outside of District 2
- Leader May is on the Farmland Protection Board and may want to comment
Mr. May:
Mr. Kwasnowski:
- Both items are for public hearings; will be back next month for the actual adds and removals
A motion was made by Mr. May, seconded by Mr. Jordan, to approve item 2a. Passed unanimously; MOTION CARRIED.
b. Calling for a Public Hearing for Renewal of Agricultural District No. 2, Towns of Marcellus, Skaneateles and Spafford
A motion was made by Mr. May, seconded by Mr. Williams, to approve item 2b. Passed unanimously; MOTION CARRIED.
3. EMERGENCY COMMUNICATIONS: Brain Donnelly, Deputy County Executive
a. Authorizing a License Agreement with the New York State Office of Parks, Recreation and Historic Preservation for the Use of the Pompey Radio Tower Site
Mr. Donnelly:
- Agreement with NYS parks and the county allows for use of unutilized portions of the tower at the Pompey radio tower site
- Annual compensation of $3,000, will increase by 3% during the life of the agreement
- 911 has done this before with other entities; no impact on the county’s utilization of the towers
Mr. Jordan:
- How long is the agreement?
Mr. Donnelly:
A motion was made by Mr. Rowley, seconded by Mr. Jordan, to approve this item. Passed unanimously; MOTION CARRIED.
4. ONONDAGA COUNTY RESOURCE RECOVERY AGENCY:
a. Resolution Urging New York State Legislature to Increase Recycling and Reduce Municipal Waste Management Costs by Expanding the NYS Returnable Container Act (Sponsored by Mr. Knapp)
Chairman Knapp:
- Memorializing resolution urging NYS to change recycling rules to include wine and liquor bottles as part of the 5 cent deposit bill
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Currently goes into the regular recycling stream, very difficult to handle when trying to sort, often breaks, makes sorting and handling difficult
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Ms. Glance talked to the Environmental Protection Committee about this and asked for his sponsorship of this resolution; adding this material to the returnables so that they can be properly handled just like glass beer bottles and things such as this that they are very good at handling
- No financial impact to the county; would give revenue to the state
Mr. Jordan asked to co-sponsor this resolution.
Mr. Jordan:
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It would be really beneficial in terms of our recycling efforts; wine and liquor bottles can be recycled almost endlessly but they end up in the normal stream of refuse recycling and contaminate other aspects of our recycling program that decreases the efficacy of recycling of our glass products.
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Some don’t like paying the deposit but you get it back when returned; will be beneficial to the county as a whole
Ms. Kuhn and Mr. Kinne asked to co-sponsor as well.
Mr. Kinne:
- Know it is not up to us but believe Ms. Glance is looking for more than a nickel deposit
Chairman Burtis and Dr. Chase asked to cosponsor also.
A motion was made by Mr. Jordan, seconded by Mr. Ryan, to approve this item. Passed unanimously; MOTION CARRIED.
5. COUNTY LEGISLATURE: Debbie Maturo, Clerk
a. Standard Work Day and Reporting Resolution
Mrs. Maturo:
- Next round of standard workday and reporting resolution, required by the state
- Captured as many as possible this month per compliance; will have another next month and probably the month out
Mr. Rowley:
- How often does this have to be done?
Mrs. Maturo:
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A 3-month record of activities (ROA) is good for 8 years as long as it’s a clear depiction of your duties and responsibilities; have to do a new one if your job changes or if duties change significantly
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RS 2419 form can be submitted for every term; form solidifies that the ROA submitted on the last entry is sufficient
A motion was made by Mr. Jordan, seconded by Mr. Williams, to approve this item. Passed unanimously; MOTION CARRIED.
6. FINANCE – REAL PROPERTY TAX SERVICES: Don Weber, Real Property Tax Director
a. Approving and Directing the Correction of Certain Errors on Tax Bills
Mr. Weber:
- Correcting one property in Clay, overbilled significantly for county sewer based on water usage
- WEP directed correction of the tax bill, down from $81,000 to just under $12,000
- Money not going away; will get from the correct person
Mr. Rowley:
Mr. Donnelly:
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As you know, it is based on water usage and WEP does their best to line up water meters with the property tax map numbers. This is not a one to one relationship, think they spend a lot of time trying to marry OCWA’s data set to our property tax data set to figure out which tax parcels are actually using these. Sometimes that gets a little tough. We occasionally have these corrections where they put the charge on the wrong property.
Mr. Rowley:
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For the record, I want to express my concern with this process. We spend hundreds of millions of dollars in WEP and I am not confident that the way we access units and the way we review how units are allocated to properties on a regular basis is done well.
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Asked the county comptroller to weigh in on this and maybe do an audit on this; for the record, I think he should do that
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Should have a tighter system in terms of how you allocate sewer units to properties to make sure they are done correctly… (inaudible).
A motion was made by Mr. Rowley, seconded by Mr. May, to approve this item. Passed unanimously; MOTION CARRIED.
7. STEAM SCHOOL: Brian Donnelly, Deputy County Executive
a. BOND RESOLUTION - A Resolution Authorizing the Renovation of the Former Central High School for Use as A STEAM High School in and for the County of Onondaga, New York, at a Maximum Estimated Cost of $74,000,000, and Authorizing the Issuance of $74,000,000 Bonds of Said County to Pay Costs Thereof ($74,000,000) (Sponsored by Mr. Knapp)
Chairman Burtis discussed items 7a and 7b simultaneously:
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Do not intend to take a vote on these items today, will have a discussion; would be great to have two bites at this
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Currently don’t have the contract from law and the city attorneys; makes it difficultly to have a full conversation and then have a full understanding in a place to be ready to vote
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Have known this has been coming but it did come quickly and in my opinion, there is more work to be done
Mr. Donnelly:
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My apology … (inaudible); individual in the city negotiating this had a significant family emergency to deal with last week; hope to have it to you as soon as is humanly possible this week
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From an overview perspective, the state legislature approved the STEAM school in the budget; the city school district is working with the state board of education on the reimbursement
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Reimbursement level will be at $74 million, the project budget; won’t exceed $74 million from a project perspective, will use that as our number and back into that through the design process
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Won’t let it go higher, no intention to come back to this legislature for more funding at any point during this process
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The lease is not finalized but very close; protections in the lease ensure the county is held harmless in this process
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As part of the legislation, establish a relationship with the school district and SUNY … (inaudible) will be an adult component but all adult learning will be handled at night
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Mr. Morgan has information about debt service; happy to entertain any questions
Mr. Jordan:
- 7b refers to the city agreeing to repay the county in full for all debt service on the bonds. Initially, this will be sort of a lease arrangement. What about repairs, operating costs and things of that sort; is the city assuming all of those costs as well?
Mr. Donnelly:
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Yes, the county’s responsibility will be to bond for this and ultimately we will be the lead in the construction. After that point, outfitting any repairs going forward during the term of the lease would fall to the City of Syracuse and the school district.
Mr. Jordan:
Mr. Donnelly:
Mr. Jordan:
Mr. Donnelly:
Mr. Jordan:
Mr. Donnelly:
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I cannot give you an absolute guarantee. We go out on faith for federal aid construction projects for highways from the federal government and state. This is capital funds from NYS so I would say it is more secure than potential operating budget cutbacks.
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I have heard nothing from the state that there are any concerns about this is not moving on.
Mr. Rowley:
- What will the term of the lease be?
Mr. Donnelly:
Mr. Rowley:
- Will we or the school district own the building?
Mr. Donnelly:
- We will own the building for the purposes of constructing it and through the term of the lease. At the end of the lease, it will be returned to the city and the school district.
Mr. Rowley:
Mr. Donnelly:
- I believe so; will check on it and get back
Mr. Rowley:
Mr. Donnelly:
- Yes there are; will see about getting a summary over to you
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Asked Hueber-Breuer to review, from a conceptual standpoint, the potential cost of the project; certainly want to be in a situation to make sure that we can match that
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They looked at it from the standpoint of what will be necessary to make this a modern school in as much as you can in a historic building, address ADA, roofing, electrical, mechanical, and plumbing concerns. They came up with a figure with inflation just shy of $74 million.
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We are confident but at the end of the day, $74 million is the number. If for any reason during the design process it started creeping beyond that we would work with the school…. (inaudible) to trim back what we are doing in the building to make sure that it meets the budget.
Mr. Rowley:
- Will the school district be responsible for BAN interest as well?
Mr. Morgan:
- If we issue BANs, they will be responsible for all costs associated with financing the project.
Mr. Rowley:
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Do we know, particularly on the school district side, if we have financial advisors involved that will project cash flow, debt service, and what the state aid will be on this? Have we gotten any of those types of calculations from the school district in terms of what their state aid is going to be and how it might flow?
Mr. Morgan:
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We have preliminary estimations and calculations from Susan Slack, CFO, for the school District.
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They started working with their advisors to solidify those numbers but the initial estimation, again from the reimbursement perspective, with the double MCA reimbursement you are looking at just shy of $74 million; for those resources and processes will be fully engaging with the school district since they have the experience and knowledge in this area; will lean heavily with our partners to ensure that this project moves forward in the mold and the process that has been out there for years.
Mr. Rowley:
- I think that the agreement will speak to it; just want to make sure that we are covered.
Mr. Rowley:
Chairman Burtis:
Mr. Rowley:
- Chairman Burtis said he wanted to take a couple of bites at the apple; will this be going to County Facilities Committee or to the floor?
Chairman Knapp:
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Given the personal situation of the city attorney, we are going to wait and see what the status of that is. If we can get that in soon we will see what it has to say and what questions it brings up
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We can’t vote on it if we don’t have it - more to follow on that
Mr. Rowley:
Chairman Knapp:
- I appreciate your thoughts.
Mr. May:
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Was having technical difficulties and want to get a couple of comments in and clarification; Mr. Donnelly’s comments were not coming through very clearly
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Following Legislator Jordan’s line of questioning, did Mr. Donnelly say that the city or the school district will be responsible for the maintenance and repairs of this building?
Mr. Donnelly:
- Ultimately it would fall to the school but as they are a financially dependent school district they are backed by the City of Syracuse.
Mr. May:
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Think Mr. Donnelly said he is confident corona will not be an issue in 24 months. What is the bases of that, and is there something in the contract that gives us any kind of assurance or protection along those lines?
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Know we will see the contact eventually; think Mr. Jordan was on a good track, want to make sure we are being thorough with that questioning
Mr. Donnelly:
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Let me clarify, I don’t have a crystal ball. I am very much hopeful, as all of us are, that we are not in a situation where corona is a daily impact. My point was that the reimbursements from NYS will not start flowing until the school district takes occupancy of the building. That is anticipated to be at 24 months. Certainly, I hope that within 24 months this is not an issue for the state from a financial perspective. From a comfort level, because this is not going to come out of state operating, it will be bonded funds I am more comfortable from that perspective as to if it were included in operational funds for the 2020-2021 state budget.
Mr. May:
Mr. Jordan:
Mr. Donnelly:
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From a cash flow perspective I couldn’t say for sure exactly when we are going to bond; leave that to Mr. Morgan based on what our existing cash flow is
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If we need short term financing during the project itself for any reason, if we decided to hold off and do BANs for any reason rather than bonds until the end the financing costs would be the responsibility of the school district
Mr. Jordan:
- Are they going to be retroactively reimbursing us for the payments we’ve made before them taking possession?
Mr. Donnelly:
- That is how I would envision it; there could be a period in there between when we fiancé versus when occupancy happens
Mr. Morgan:
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We will look to borrow money; a lot of it will depend on getting this approval and then the city and city school district updating the construction plan
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Based on what I am seeing, I don’t think we will be looking to borrow money until next year which then would push the first payment, which would be the interest-only into the following year
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How the work program and the construction timeline lines up will determine if we skip the BAN process and go right to just issuing bonds; if we issue bonds or BANs this year an interest payment will become due before they take occupancy and we will have to fund that until occupancy is taken
Mr. Jordan:
Mr. Morgan:
Mr. Jordan:
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To encapsulate let’s say the total debt service cost, including interest, is $100 million then the lease payments would be $100 million divided by the number of months 15 years amounts to, this is essentially how the debt service would work out?
Mr. Morgan:
Chairman Burtis:
Mr. Ryan:
- What is the construction phase?
Mr. Donnelly:
- It is anticipated it will be approximately 24 months including a design phase.
No action was taken on this item.
b. Regarding the Steam School: Authorizing the Execution of Agreements Including Acquisition, Lease and Renovation of the Steam School; Approving the Classification of a Type I Action Under the State Environmental Quality Review Act; Accepting the Environmental Assessment Form; Accepting and Adopting the Negative Declaration; and Authorizing the Filing, Distribution and Publication of the Negative Declaration (Sponsored by Mr. Knapp)
No action was taken on this item.
A motion was made by Mr. Jordan, seconded by Mr. May, to adjourn the meeting. MOTION CARRIED.
The meeting adjourned at 10:39 a.m.
Respectfully submitted,
KATHERINE M. FRENCH, Deputy Clerk
Onondaga County Legislature
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