COUNTY FACILITIES COMMITTEE MINUTES, JUNE 7, 2010

KATHLEEN A. RAPP, CHAIR

MEMBERS PRESENT:  *Mr. Masterpole, Mr. Lesniak, Mr. Dougherty, Mrs. Tassone, Mr. DeMore

MEMBERS ABSENT: Mr. Kinne

ALSO PRESENT:  see attached list (Attachment 1)

Chair Rapp called the meeting to order at 9:03 a.m.  A motion was made by Mr. Lesniak, seconded by Mrs. Tassone to waive the reading of the minutes and approve the minutes of the proceedings of the previous committee meeting; MOTION CARRIED.

1.     TRANSPORTATION:  Brian Donnelly, Commissioner

        a.     Amending the 2010 County Budget to Accept Additional Revenue for Plowing State Roads During the Winter of 2009 - 2010 ($84,740)

Revenue adjustment from the State based on this past winter’s severity factor.  Will be programmed into their 300 Account to pay for deicing material, there was a 5% increase in contract for salt.

A motion was made by Mr. Lesniak, seconded by Mr. Dougherty to approve this item; passed unanimously; MOTION CARRIED.

Mr. Donnelly noted that items 1b. through 1e. are federal aid projects – County pays up front and then is reimbursed by the federal government.  All of these projects are for the design phase with a split of 80% federal, 20% local match (local match is already in their Workplan).  Projects are due to be paved, federal program is helping them get ahead with these expensive projects that they would have had to do with local money; it is not part of the stimulus money.  There is a 30 to 60 day turnaround to receive the federal funds.  All of the projects have to be initiated before September 30th.

        b.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $628,000 for the Design (Scoping I - VI) of the Old Route 5 Paving Project Phase I and II, PIN 3754.17, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($628,000)

This is a repaving project on old Rt. 5 – W. Genesee Street from Rt. 175 to the Village of Camillus.  Road will be milled and repaved, limited full-depth reconstruction where needed, guide rail, stripping and drainage improvements.

A motion was made by Mr. Lesniak, seconded by Mrs. Tassone; passed unanimously; MOTION CARRIED.

        c.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $555,000 for the Design (Scoping I - VI) of the Northern Boulevard Safety/Paving Project, PIN 3754.65, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($444,000)

*Mr. Masterpole arrived at the meeting.

Paving project on Northern Boulevard going from Molloy Road up to Taft Road, it is also a safety project – will redesign the intersection at Molloy Road and Northern Boulevard.  Design work will be completed by mid 2011 with construction in 2013.  Mr. Coley noted that there is currently a stop sign when you come southbound on Northern Boulevard towards Rt. 298 with limited site.

In answer to Mr. Masterpole, Mr. Donnelly said he does not believe there will be any property acquisition needed, but won’t have a hard answer on that until they get through the design process.

A motion was made by Mr. Masterpole, seconded by Mr. Dougherty; passed unanimously; MOTION CARRIED.

        d.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $80,000 for the Design (Scoping  I - VI) of the 2010 Traffic Signal Upgrades Project, PIN 3754.86, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($80,000)

They are looking at redesigning three traffic signals in Onondaga County. Improvements would include traffic signal poles, the controller, signal heads and the vehicular detection equipment.  Intersections will be chosen after two studies are completed by SMTC for Onondaga County DOT.  One study is reviewing the signal timing on every signal intersection in Onondaga County and the other is reviewing high accident locations in Onondaga County.  Studies should be completed within the next thirty days.

In answer to Mrs. Rapp, Mr. Donnelly said all the County traffic lights are timed, phased in one way or another.  Rt. 57 from the NYS Thruway up to Gaskin Road and Rt. 5 from Hinsdale Road to Bennett Road are coordinated systems.  SMTC is looking at candidates for other coordinated systems.  Mr. Donnelly noted that the city has an extensive interconnect project with a large command center on Canal Street.

Mrs. Rapp announced that a correction will be made to the third resolved clause of the resolution to reflect $80,000 to pay in the first instance instead of $176,000.

A motion was made by Mr. Masterpole, seconded by Mr. Lesniak to approve the amended resolution; passed unanimously; MOTION CARRIED.

        e.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $176,000 for the Design (Scoping I - VI) and Right-Of-Way Incidentals of the Fly Road Paving Project, PIN 3754.87, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($176,000)

Fly Road project from the intersection of Kirkville Road to approximately 100 Feet north of the New Venture Gear Drive intersection – milling and repaving, limited full-depth reconstruction where needed, improvement of the guide rail, stripping and drainage.

A motion was made by Mr. Lesniak, seconded by Mr. Masterpole; passed unanimously; MOTION CARRIED.

        f.     Amending the 2010 County Budget to Accept Additional Chips Funding as a Result of the 2010 - 2011 Adopted New York State Budget ($808,685)

CHIPS funding at $3.9 million was programmed into DOT’s 2010 Budget.  Historically, that amount has been in the Governor’s budget and then increased by the legislature.  Governor’s tentative budget this year has it programmed at $4.7.million.  If the state budget hasn’t been enacted by the County Legislature’s July session, this item will be pulled.  CHIPS funding for the entire state is supposed to be in the spending bill that the Governor is introducing today.  It is not technically defined as an emergency spending bill, not an all or nothing; it may come in, but hard to say at this point. 

A motion was made by Mr. Lesniak, seconded by Mr. Dougherty to approve this item; passed unanimously; MOTION CARRIED.

2.     OCPL:  Elizabeth Dailey, Executive Director

        a.     Amending the 2010 County Budget to Accept Library Services and Technology Act (LSTA) Funds for the Onondaga County Public Library and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($34,800)

• NYSED Division of Library Development invitational grant – federal funds passed through the state.
• Would be used to create and upgrade websites of OCPL and member libraries – four member libraries currently don’t have websites – East Syracuse, Fairmount, Jordan Bramley and LaFayette.
• Half the grant would be for a consultant and other half for content, all libraries would benefit from content.
• Most libraries are hosting their own websites; OCPL home page has a link to all those libraries.
• Common hosting could be looked into.
• In-kind local contribution – publicity, administration time.

A motion was made by Mr. Masterpole, seconded by Mr. Dougherty to approve this item; passed unanimously; MOTION CARRIED.

The meeting was adjourned at 9:30 a.m.

Respectfully submitted,

Johanna H. Robb

Deputy Clerk

 * * *

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE - JUNE 7, 2010

KATHLEEN A. RAPP, CHAIR 

MEMBERS PRESENT:  Mr. DeMore, Mr. Dougherty, Ms. Williams

ABSENT:   Mr. Stanczyk

ALSO PRESENT:  see also attached list  

Chair Rapp called the meeting to order at 10:35 a.m. A motion was made by Mr. DeMore, seconded by Chair Rapp to waive the reading and approve the minutes of the proceedings of the previous committee meeting.  MOTION CARRIED.

1.     COMMUNITY DEVELOPMENT:  Linda DeFichy, Director

        a.     Authorizing the Onondaga County Executive to Adopt the Five Year Consolidated Plan and to File the 2010 Action Plan for the Community Development Block Grant, Home Grant and Emergency Shelter Grant Programs ($4,694,108)

• 39 applications received requesting $3.2 million (budget was $1.3 million)
• $4,694,108 total grant application
• 7.4 % increase overall

Ms. DeFichy stated that Clay is listed as a separate line due to entitlement based on population.   They have chosen to operate their Community Development program through the County so as not to duplicate services. 

2010 CDBG Capital Projects – (Narrative for Capital Projects on file with the Clerk)

2010 Onondaga County Emergency Shelter Grant (ESG)

                                                                                                                                                                                        APPROVED

Administration                                                                                                                                                              $4,880

5% of total grant allowed for administration. 

Catholic Charities - Dorothy Day House                                                                                                                   $15,483

• Dorothy Day House provides 24-hour emergency shelter for women and women with children who are homeless or housing vulnerable. Participants come from situations that include domestic violence, eviction, disaster (such as fire), poverty, sustained housing or a need to leave family or friends. The shelter provides meals, crisis counseling, information and referrals, and relocation assistance. The shelter is within the city of Syracuse, the exact location is confidential for safety reasons.
• Operating Expenses: Supplies, furnishings and utilities.
• Essential Services: Partial funding of the shelter's caseworker that provides crisis counseling, needs assessment and case planning for shelter guests.
• Match: Onondaga County DSS

Chadwick Residence                                                                                                                                                   $20,095

• Chadwick Residence offers women supportive transitional housing for up to two years. This longer time frame affords opportunities for independent living skills education, parenting skills education, educational/vocational guidance, and obtaining decent, affordable permanent housing. Referrals come primarily from homeless shelters, battered women's shelters, and a variety of other social service agencies, churches and schools. 
• Operating Expenses: Utilities, waste removal, buildings and grounds maintenance and repairs, fire and sprinkler alarm system check and inspections, janitorial supplies and repairs, property insurance, etc.
• Match: Christopher Community operating subsidy

Liberty Resources – DePalmer House                                                                                                                     $16,038

• DePalmer House provides transitional housing for homeless persons who are living with HIV/AIDS. The primary goal of this program is to provide an environment and level of services, which will enable residents to attain and maintain safe, affordable permanent housing of their choice. DePalmer House is a 10-bed facility centrally located on the west side of Syracuse and is maintained as a confidential site.
• Operating Expenses: Food, rent, maintenance, repairs.
• Essential Services: Partial funding of support staff to provide counseling, relocation, case management, and benefits advocacy services.
• Match: Client rent

Rescue Mission – Homeless Intervention Svcs (HIS Team)                                                                             $12,080

• The HIS Team is a mobile unit which provides transportation to medical, psychiatric, substance abuse, employment and other essential service appointments as well as street outreach to connect individuals and families living in places unfit for human habitation with services in the community.
• Essential Services: Partial funding of HIS Team Mobile Community Outreach Specialist, who provides transportation to medical, psychiatric, employment, and other essential service appointments and linkages to community  resources.
• Match: Onondaga County DSS

Salvation Army – Barnabas House                                                                                                                         $9,901

• Barnabas House is a short-term transitional living program for runaway and homeless youth, ages 16-21.  The program provides services in a comfortable, residential setting, offering a group living experience for youth that are unable to live with their own parents due to ongoing conflict and dispute.  Youth may live at Barnabas House for up to one year while participating in family mediation or in preparation for their eventual independence. 
• Operating Expenses: Food, utilities, shelter maintenance/repairs, supplies, vehicle operations/insurance.
• Match: NYS Division for Youth 

YMCA – Mens Residence Residential Advisement Program                                                                           $11,116

• The YMCA Mens Single Room Occupancy Residence Program houses men ages 18 years and older who are homeless and/or housing vulnerable. The Men’s SRO has 99 single room units available; public Assistance is accepted and rental assistance is available for men who are income eligible. 
• Essential Services: Partial funding for Residential Advisement Program staff to provide advocacy, counseling, crisis intervention, goal planning, community referrals and service coordination for men’s residents; partial funding for security staff for Men’s Residence Program.
• Match: City of Syracuse CDBG funds, client rent

YWCA: Women’s Residence Program                                                                                                                  $8,023

• The YWCA Women’s Residence Program provides safe, affordable transitional and permanent housing to single and parenting women. The program provides
• Homeless Prevention: Safety Net Fund for self-paying residents who need temporary help to remain current with their program fee or for residents receiving benefits who are punitively sanctioned and temporarily lose their benefit.
• Operating Expenses: Facility rental fees.
• Match: Client rent

TOTAL:                                                                                                                                                                         $97,616

A motion was made by Mr. DeMore, seconded by Mr. Dougherty to approve this item.  Passed unanimously; CARRIED.

Ms. DeFichy stated that the 5 year planning document is currently in draft form.   She will be back next month to update the committee on the plan.

2.     CONVENTION & VISITORS BUREAU:  David Holder, President

        a.     Informational:  State of Tourism Economy 

Mr. Holder reviewed the following report.

• REVPAR (revenue per available room)
• Syracuse is out performing the rest of the State and the US average as a whole
• Currently at the highest Average Daily Rate seen in recent years
• 550 new rooms have been added since 2005
• Room Tax collections up 11% for 1st quarter of 2010
• 8 new organizations funded from ROT in 2010
• 60,000 rooms associated with the Women’s Bowling Conference April 2011 – July 2011
• Marketing program still riding the impact of 2009; funding needed for continued success
• Website performance increases when CVB is in the market place

Mr. Holder stated in the past the booking window was 24 months.  Last year everything changed.  A three property event was booked just 3 months out.  Something that was unheard of prior to the change.  Meeting planners are unsure that the funding source will be available when needed for their event.  They are holding off signing contracts.  Government meeting planning is down to a matter of weeks for the same reason.  Major events such as the Women’s Bowling Conference are the only items booked well in advance.   

The meeting was adjourned at 11:15 a.m.

Respectfully submitted,

Katherine M. French

Assistant Clerk

* * * 

PUBLIC SAFETY COMMITTEE MINUTES – JUNE 8, 2010

CHAIRMAN PATRICK KILMARTIN

MEMBERS PRESENT:  Mr. Meyer, Mr. Masterpole, Mr. Dougherty, Ms. Williams

ALSO PRESENT:  see attached list

The meeting was called to order at 9:06 a.m. A motion was made by Mr. Masterpole, seconded by Ms. Williams to waive the reading and approve the minutes of the proceedings of the previous committee meeting.  MOTION CARRIED.

The Chairman took the agenda out of order.

2.     Confirming Appointment to the Onondaga County Fire Advisory Board (Paul H. Hildreth)

A motion was made by Mr. Masterpole, seconded by Ms. Williams to approve this item.  Passed unanimously; MOTION CARRIED.

3.     SHERIFF: John Balloni, Emergency Communications Commissioner

        a.     Pulled

        b.     Amending the 2010 County Budget to Accept State Homeland Security Funds for the Onondaga County Sheriff's Office and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($293,750)

• $58,938 of the Active Shooter Training funds will be used over all the agencies for overtime
• $13,000 of the Active Shooter Training funds will be used by the Sheriff’s Dept. for overtime
• Federal monies
• County reimburses agencies upon receipt of paid invoices for purchases listed
• Grant application was specific to items listed
• Fringe benefits covered via this grant: Social Security, Unemployment and Life Insurance
• Retirement benefits are not covered via the grant

Ms. Williams questioned if they were amending the 2009 or 2010 budget.  The resolution states 2010, while the back up information sheet states 2009.  Mr. Balloni added that the funds must be used from August 1, 2009 to July 31, 2012.  Ms. Tarolli stated she would check on this and get back to them.

A motion was made by Ms. Williams, seconded by Mr. Masterpole to approve this item.  Passed unanimously; MOTION CARRIED.

1.     EMERGENCY COMMUNICATIONS:   Jean Smiley, Deputy County Executive; John Balloni, Commissioner; William Bleyle

        a.     Confirming Appointment of William Bleyle as Commissioner of the Department of Emergency

Communications

• Strong engineer broadcast background 
• Point person throughout the radio project for the police
• Has the respect of the Fire, EMS and Police communities
• Part of the National Accrediting Team
• Experience and understanding of consolidation
• Experience with both analog and digital transmitting
• Hands on tower experience
• Strong supporter of preventive maintenance

A motion was made by Mr. Masterpole, seconded by Chairman Kilmartin to approve this item.  Passed unanimously; MOTION CARRIED.

        b.     Personnel Resolution – Advance Step Hire – Commissioner of the Department of Emergency Communications, Grade 37, Step G $90,629, Effective 7/21/2010

Chairman Kilmartin stated the resolution list two personnel positions.  Ways and Means will handle the Deputy County Executive position.  This committee will address the Commissioner of Emergency Communications position.

In response to Mr. Masterpole, Ms. Smiley stated an offer and acceptance took place prior to the June 1, 2010 Session.   Mr. Masterpole stated he did not feel comfortable voting on this.  The County Executive had the authorization to advance to a G step when the offer was made.  He believes this to be a moot point.  In response to Chairman Kilmartin, Ms. Smiley stated the original offer was made at the E step and was rejected.

Chairman Kilmartin provided the following background.  The legislature took action with regard to advance step hires last Tuesday.  The paper process was delayed.  The Clerk gained full knowledge of this resolution late yesterday afternoon and contacted him.  He asked her to place it on the agenda as he knew there was some urgency.  In terms of sponsorship, he told her that it was almost 4:00 p.m. and he had seen the resolution.   He asked that she add the item to the agenda and stated sponsorship would be worked out at the committee meeting.  

A motion was made by Mr. Meyer to leave regular session and enter into executive session to discuss item 1b “Authorize Advance Step Hire for Commissioner of Emergency Communications”; passed unanimously; MOTION CARRIED.

A motion was made by Mr. Masterpole to leave executive session and enter into regular session; passed unanimously; MOTION CARRIED.

Chairman Kilmartin stated no action was taken while in executive session. 

Mr. Dougherty requested sponsorship of the Emergency Communications Administration position only.  Chairman Kilmartin requested to be listed as co-sponsor.

A motion was made by Mr. Dougherty, seconded by Mr. Masterpole to approve this item.  Passed unanimously; MOTION CARRIED.

The meeting was adjourned at 9:54 a.m.

Respectfully submitted,

Katherine M. French

Assistant Clerk

* * * 

ENVIRONMENTAL PROTECTION COMMITTEE MINUTES, JUNE 9, 2010

JAMES A. CORBETT, CHAIRMAN

MEMBERS PRESENT:  Mrs. Rapp, Mr. Buckel, Mrs. Ervin

MEMBERS ABSENT:  Mrs. Tassone

ALSO PRESENT:  see attached list (Attachment 1)

Chairman Corbett called the meeting to order at 10:05 a.m.  A motion was made by Mrs. Rapp, seconded by Mrs. Ervin to waive the reading of the minutes and to approve the minutes of the proceedings of the previous committee meeting; MOTION CARRIED.

1.     LAKE IMPROVEMENT:  Patricia Pastella, Commissioner

        a.     ACJ Update

• County’s Green Infrastructure program – presentations in May to SU Southside Coalition, Time Warner Cable and SU Center of Excellence
• Rain Barrel program – have distributed 17 barrels, 7 instructional classes were given in May.
• “Green” Parking Lot program – collaborating with City  – Construction of the downtown Farmer’s Market lot was completed on June 7th and working on greening additional parking lots – City Lot #3, Pearl St., Marshall St. and S. Course Ave.  Also working with some of the City libraries to green their roofs, schools to install green infrastructure when they renovate and DPW
• Skimmer boat operation will go out twice per week in June, July and August.  Ms. Pastella will verify where the debris is taken.
• Harbor Brook Interceptor Replacement project – have replaced just under 3,200 ft. of interceptor pipe and just over 3,500 ft. of sanitary sewer and storm sewer pipe,  Project scheduled to be complete by the end of 2010 with final restoration Spring 2011
• Midland Phase III – Kick off meeting for the facilities plan is scheduled for June 10th to do the remaining CSO’s – 052, 060 and 077 in the Midland sewer shed and CSO’s 027, and 029 in the Clinton sewer shed.  Design for Conveyance pipe to connect CSO 044 to the Midland RTF is 95% complete, construction will commence this year (W. Castle to South Ave.).
• Storage facilities in the Trolley Lot and Harbor Brook are under preliminary design, will go to final design soon.  Clinton will be underground, Harbor Brook above ground.
• Ambient Monitoring Program is ongoing – tributary sampling and Lake sampling, also biological monitoring in May - larval sampling, gill netting and some Electrofishing in May.
• New contract in May – Downtown Farmer’s Market Parking Lot
• Have received reimbursements from the Army Corps of Engineers and EFC

2.     WEP:

        a.     A Resolution Authorizing the Issuance of an Additional $5,000,000 Bonds of the County of Onondaga, New York, to Pay the Increased Cost of the Onondaga Lake Remediation Project In and For the Onondaga County Sanitary District, Intended to Enable the County to Comply with Requirements Set Forth in the Amended Consent Judgment in Connection with the Settlement of Atlantic States Legal Foundation, Inc. Et AL V. County of Onondaga, ET AL

70% covered by a grant from the Army Corps of Engineers (local match 30%) for CSO 022 (Franklin/W. Genesee/Willow Streets area).  Mr., Corbett advised that it may have to go to an off shift because of the challenges with businesses.  Ms. Pastella explained that the original estimate in 1997 for all the sewer separation projects was $7.7 million, they have done all except 022 and 045 for approximately $16.8 million.  They did 045 last June for $5 million and are now doing 022 for another $5 million.  The original cost estimate was done on linear ft.; cost is not just to separate, there are water lines, sidewalks, etc. that need to be replaced.

A motion was made by Mrs. Rapp, seconded b y Mrs. Ervin to approve this item; passes unanimously; MOTION CARRIED

        b.     A Resolution Approving Increased Costs of Certain Improvements for the Onondaga County Sanitary District of the County of Onondaga, New York

A motion was made by Mrs. Rapp, seconded by Mrs. Ervin to approve this item; passed unanimously; MOTION CARRIED.

3.     FISHERIES ADVISORY BOARD:

        Informational - Michael Cusano and Les Monostory

Mr. Cusano read the boards mission statement:  “The Onondaga County Fisheries Advisory Board is composed of a diverse group of anglers and concerned citizens working in collaboration so that they may advise public officials on issues pertaining to the promotion of fisheries based tourism, increased public access, improved fisheries management, and maximizing the economic benefit of Onondaga County fisheries, while constantly working to ensure the fisheries are sustainable”.  Mr. Cusano and Mr. Monostory noted the following:

Mr. Corbett noted that Honeywell is working on area around Onondaga Lake, will be redoing Geddes Brook to go into Nine Mile.  Mr. Monostory said they have seen improvements along Onondaga Lake shore during the past decade, vegetation is coming back.  Bass Masters has put Onondaga Lake on its list of ten best bass lakes in the country.

Mr. Buckel asked if they have given any thought to what the region should be doing to protect the natural habitat, native species of the waterways. Mr. Cusano said all the native species are intertwined, if an issue were brought to their board they certainly would address it.  Mr. Corbett noted that part of what Honeywell is legally required to do is establish certain habitats.

The meeting was adjourned at 11:00 a.m.

Respectfully submitted,

Johanna H. Robb

Deputy Clerk

JOINT MEETING OF COUNTY FACILITIES AND WAYS & MEANS COMMITTEES - JUNE 8, 2010

KATHLEEN RAPP, Chair, County Facilities Committee

CASEY JORDAN, Chair, Ways and Means Committee

COUNTY FACILITIES MEMBERS PRESENT:  Mrs. Rapp, Mr. Masterpole, Mrs. Tassone,

WAYS & MEANS COMMITTEE PRESENT:  Mr. Jordan, Mr. Corbett, Mr. Buckel, Mr. Stanczyk, Mr. Holmquist,

 Mr. Kilmartin, Mr. Warner

COMMITTEE MEMBERS ABSENT:  Mr. Lesniak, Mr. Dougherty, Mr. DeMore, Mr. Kinne

ALSO PRESENT:  Legislator Ervin, see also attached list

Chairman Jordan called the meeting to order at 1:10 p.m.

1.     OCC:

Dr. Sydow, President, thanked the Legislature for the operating support and capital investment that has been made consistently for many years to the college, and in supporting the role the college plays in advancing education and economic development. 

• College is very mindful of the ongoing challenges of Onondaga County
• No increase in operating support from local sponsor in the coming year’s budget
• $70,650,000 budget – supports 12,000 students including more than 250 returning veterans

Dr. Sydow introduced Keith Stevenson, Manlius, veteran and graduate of OCC and SUNY Cortland.  He is currently serving as Acting Coordinator at the Office of Veterans Affairs.  The number of veterans and their dependents served by OCC increased 40% between 2009 and 2010.

• Enrollment increasing – in 2010 -11 is expecting to increase 13%

Bill Emm, CFO, presented the budget (attachment no. 1):

Mr. Emm reviewed the expenses:

Total increase - $70,650,100 increase

Chairman Jordan questioned the percentage of projected enrollment is in county, out of county and out of state students and the faculty needed to support increased enrollment.  Mr. Emm said that over all there is a 2% increase in FTEs, which doesn’t equate to head count; part-time enrollment is up over last year; will provide the breakout of percentages.  Dr. Sydow noted that the breakout seems consistent year to year – 90% in region and 10% out o region.  A net decrease in the number of personnel lines (-1) is projected; will hire additional adjunct faculty.  She is concerned – strategic plan is to maintain a 60-40 fulltime/part time faculty ratio, can’t let quality slip; not at that ratio now--closer to 50/50. 

Mr. Masterpole referred to the salaries/wages increase of 4.7% and asked if it assumes a contract will be reached with employees.  Mr. Emm indicated that is does, as well as include increased adjunct costs.  Dr. Sydow noted that under Taylor Law, employees continue with existing benefits until contract is settled.  In Sept. the employees will enter the third year of the same terms and conditions.  They are mindful that a contracts needs to be settled, but at the same time obligated to adhere to the same terms and conditions.  Mr. Masterpole does not want the assumption out there that there is only 4.7% to negotiate with because that is what the legislature approved – wants to be supportive of the employees at OCC who have been working under the same terms/conditions for 3 years, while at the same time being fiscally prudent.  Hopes an agreement can be reached and the budget will reflect what the agreement is.  Mr. Emm explained that at the end of each fiscal year the College has to show the actual expenses and revenues for a given year.  If the budget doesn’t come in as planned, then the College reports to the legislature.  Dr. Sydow added that final approval of the budget comes from SUNY, multiple revenue streams, and the Board of Trustees approves it.  The County is approving; the County’s contribution, $8.8 million, and the total budget number. 

*Mr. Buckel questioned projections based on enrollment.  Mr.  Emm answered that the projections are based through May 31st; budget year is Sept 1 – Aug. 31.  Certain projected increases are built in each year for enrollment, if the enrollment increases come in higher than what was budgeted, there will be higher tuition/higher revenue; will also see higher expenses. 

*Mr. Buckel asked for detail on the higher expenses.  Mr. Emm said that the full document will be ready by the July session and provided to legislators.  The budget is based on the best information that is available to them at the time.  Enrollment was up more than 6% last year; 2% increase in FTE’s this year.  Dr. Sydow explained that FTEs is a formula used for funding at the State level.  Mr. Buckel indicated that it is important for the legislature to see the detail of the budget before voting.

Mr. Kilmartin questioned what drives the increases for state & teacher retirement, workers comp, unemployment.  Mr. Emm explained that it has to do with the state investment process whose investments took a hit over the last couple of years.  The College has to increase contribution to offset that loss.

Mr. Kilmartin asked about the employee contract status/process.  Dr. Sydow said that the financial collapse a couple of years ago didn’t make for a perfect environment to negotiate a contract.  Negotiations have been difficult; mediation has occurred; union expected to declare that they want fact finding.  Faculty does not negotiate during the summer, which causes difficulty--for 3 months nothing happens.  The College is eager to settle a contract.  PERB sets for the detail of how fact finding process operates; facts on all sides are presented and agreed to.  Once facts are agreed to, they go back to negotiations.

Mr. Holmquist said that his concerns are macro.  The County is looking at upwards to a $50 million budget gap in the upcoming fiscal cycle; will experience a lot of bad news from the State.  County government is in austerity, will likely have significant cuts, layoffs, program eliminations, deep cuts in all corners in the next budget.  He appreciates that the OCC budget is flat, but questioned why OCC is exempt from significant cuts.  Dr. Sydow said that they must ensure that the students who graduate are instructed by professors who are able to remain current in their field; must insure instructional technologies that allow graduates to get jobs and hit the ground running in performing for local employers.  They don’t have the luxury of going two years without any professional development.  Mr. Holmquist asked if reductions were considered for the County’s contribution in lieu of everybody else likely having to make dramatic cut and OCC being commensurate in what everyone else will experience.  Dr. Sydow said that OCC is unique given its relationship to SUNY, the County, and with the higher education industry.  It is their focus to serve local students; are there to offer programs and services that will prepare them for local employment.  Considering all factors, they are trying to balance student tuition (will make up more than half of revenues) and be mindful to not price students out of an education.  Their mission is:  maintaining access, serving all students who can benefit from higher education.  It is anticipated by Dept. of Labor that within 5 years, most new jobs will require more than a high school education, but less than a 4–yr degree.  With so many jobs being cut, OCC will likely see many of those individuals going to OCC to be retrained to enter the workforce somewhere else.  OCC is facing cuts from the state and increasing student tuition.  If the local sponsor were to cut funding, there would be many ripple effects.

Mr. Jordan was concerned with the level that Onondaga County may be subsidizing out-of-county and out-of-state residents; questioned why county taxpayers should spend a dime to educate another county’s or state’s students.  The tuition charged is only a fraction of what it costs to educate the students, understands some it is taken care of through other revenue sources, but suspects that there is still some level of County subsidy.  Feels that if there is a limited number of seats, perhaps they should go to the local residents and decrease the out of county and out of state population.  Dr. Sydow said that the out of area students pay double tuition and are supporting the cost of their education, more than local residents.  In order to keep certain program viable, if they did not have out of area students, they would not be able to offer the programs at all.  The program is easier to justify if they have the outside revenue coming in.  Chairman Jordan said that very few taxpayers, if any, realize that they are subsidizing program.  He would like more information on this topic.  Mr. Emm said that they will provide more information, but suspects that it will be found that the County is subsidizing little, if anything.  The vast amount of students are coming from Onondaga County, the amount of the sponsorship is 12% of the budget; in terms of the entire macro picture, the Onondaga County residents are getting pretty good bang for their buck for $8.8 million.  Dr. Sydow said that they also serve a number of out of area students that are somehow connected to S.U. or another entity in town.  For example, an international scholar is brought into S.U., and often the family members of the scholar go to OCC to study.  It makes sense for OCC to support the larger endeavors that support the entire region.  By serving this broader population, it is not about subsidizing, it is about ensuring that OCC is a partner in advancing the entire county and greater Central New York region.  Mr. Jordan agrees, but feels the information should be put out there and there be more transparent.

*Mr. Buckel questioned the enrollment projections.  Mr. Emm said that they don’t ask for deposits.  Dr. Sydow said that she gets reports on a weekly basis regarding the number of students who have applied, accepted, the funnel likely to yield based on historical data – that is what the projections are based on.  The total percentage increase is 13%; she will provide the raw numbers.  Regarding costs for the faculty, the College is seeing slippage in the full time/part time; part-time work force is not at expensive.  The ratio has not been kept where they want it to be.  As they attempt to serve more and more students, they are using more adjuncts, which is why the personnel line has declined.  Regarding the infrastructure to keep the growing body going, Dr. Sydow pointed out that they have more than doubled in size in the last decade.  Maintaining a physical plant to support that population is expensive and they have managed it extremely well.  The net cost per FTE shows that OCC manages revenues more efficiently than just about any other college in the SUNY system.

The meeting was adjourned 2:00 pm.

Respectfully submitted,

DEBORAH L. MATURO, Clerk

Onondaga County Legislature

* Inaudible

* * *

WAYS AND MEANS COMMITTEE MINUTES – JUNE 11, 2010

CASEY E. JORDAN, CHAIRMAN

MEMBERS PRESENT:  Mr. Corbett, Mr. Lesniak, Mr. Holmquist, Mr. Stanczyk, Mr. Buckel, Mr. Warner, Mr. Kilmartin

MEMBERS ABSENT:  Mr. Kinne

ALSO PRESENT:  Mr. DeMore, see also attached list

Chairman Jordan called the meeting to order at 8:35 a.m.  Mr. Lesniak made a motion to waive the reading and approve the minutes of proceedings of the previous committee, seconded by Mr. Corbett.  Passed unanimously; MOTION CARRIED.

WAYS AND MEANS COMMITTEE - CONSENT AGENDA

1.     OCPL:

        a.     Amend 2010 Budget to Accept Library Services and Technology Act (LSTA) Funds for the Onondaga County Public Library and Authorize County Executive to Enter into Contracts to Implement this Resolution ($34,800)

2.     COMMUNITY DEVELOPMENT:

        a.     Authorize Onondaga County Executive to Adopt the Five Year Consolidated Plan and to File the 2010 Action Plan for the Community Development Block Grant, Home Grant and Emergency Shelter Grant Programs ($4,694,108)

3.     SHERIFF:

        a.     Amending the 2010 County Budget to Accept State Homeland Security Funds for the Onondaga County Sheriff's Office and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($293,750)

4.     TRANSPORTATION:

        a.     Amend ’10 Budget to Accept Additional Revenue for Plowing State Roads During Winter of 2009-2010 ($84,740)

        b.     Amend Budget to Accept Addl. Chips Funding as a Result of the 2010-2011 Adopted NYS Budget ($830,197)

In answer to Mr. Buckel, Ms. Andon McLane explained the process for the Community Development Plan.  There is a 15 member steering committee.  They decide which projects are funded, review the budget and determine how funds are allocated amongst housing, capital and commercial projects and all activities; includes the entitlement grants awarded by HUD.  In January capital project applications are mailed out to towns and villages.  The municipalities submit them, hold a public hearing, and supply documentation; a board resolution is required approving each application.  The Community Development staff reviews the applications and presents them to the steering committee.  To her knowledge, no towns have objected to any proposed plan.  Mr. Corbett is on the steering committee and noted that this year there were applications for approximately $2 million over what could be funded; it was paired down.  It is effective to have town and village representation.

A motion was made by Mr. Corbett, seconded by Mr. Warner to approve the consent agenda.  Passed unanimously; MOTION CARRIED.

WAYS AND MEANS COMMITTEE – REGULAR AGENDA

1.     WAYS AND MEANS MISC.:

        a.     A Local Law Amending Local Law No. 16-2002 Relating to the Establishment of Fees Collected by the Onondaga Department of Health for Certain Categories of Charitable Organizations that Serve Food, and Repealing Resolution No. 23-1993 (Sponsored by Mr. DeMore)

• A category of lodges are not included in the exemption; approximately 5
• This would include the those that hold 6 events or less and don’t serve alcohol
• There is no difference between a 501C-3 and a 501C-10; this was an oversight when it was established – both tax deductible
• Cost about $200/year

A motion by Mr. Corbett, seconded by Mr. Stanczyk to approve this item.  Passed unanimously; MOTION CARRIED.

        b.     Memorializing the NYS Legislature to Enact Senate Bill No. S.6464-A and Assembly Bill No. A.9528-A Entitled “An Act Authorizing the County of Onondaga to Enter Into a Lease with the Syracuse Chargers Rowing Club” and Requesting and Concurring in the Preparation of a Home Rule Request (Sponsored by Mr. Rhinehart)

Mrs. Tarolli said that after the State asked us to pass the home rule legislation at the June 1st session, a phone call was received that the State had not introduced their legislation yet.  The State then introduced the legislation on June 4th.  This is the exact same resolution as presented in June.  The State is slated to go out of session on July 21st, but they could extend. Chargers could potentially lose the construction season.  From the County’s vantage point there is still some more work to do – negotiate terms of lease, other terms i.e. public access, fair market value, appraisal.  State usually goes back into session in the fall.  Mr. Corbett pointed out that the “fair market value” has changed a lot.

A motion by Mr. Kilmartin, seconded by Mr. Lesniak to approve this item.  Passed unanimously; MOTION CARRIED.

2.     TRANSPORTATION:    Brian Donnelly, Commissioner

        a.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $628,000 for the Design (Scoping I - VI) of the Old Route 5 Paving Project Phase I and II, PIN 3754.17, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($628,000)

        b.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $555,000 for the Design (Scoping I - VI) of the Northern Boulevard Safety/Paving Project, PIN 3754.65, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($444,000)

        c.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $80,000 for the Design (Scoping  I - VI) of the 2010 Traffic Signal Upgrades Project, PIN 3754.86, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($80,000)

        d.     Amending the 2010 County Budget to Fund in the First Instance 100% of the Federal Aid Eligible Costs at a Maximum Amount of $176,000 for the Design (Scoping I - VI) and Right-Of-Way Incidentals of the Fly Road Paving Project, PIN 3754.87, and Authorizing the County Executive to Enter into Agreements to Implement the Intent of this Resolution ($176,000)

Federal aid projects--need authorizing resolution to pay in the first instance; local share of 20% has already been appropriated.  This advances the non-local share; reimbursement is usually 45–90 days.  When they bring the work plan, the local share portion is included.  They have to come back to get authorization to pay upfront.  Mr. Donnelly explained that Old Rt. 5 is West Genesee St. from Rt. 173 to village line.

A motion was made by Mr. Stanczyk to approve items 2 a, 2b, 2c, and 2d.  Mr. Lesniak seconded the motion.  Passed unanimously; MOTION CARRIED.

3.     WEP:  Patty Pastella, Commissioner

        a.     A Resolution Authorizing the Issuance of an Additional $5,000,000 Bonds of the County of Onondaga, New York, to Pay the Increased Cost of the Onondaga Lake Remediation Project In and For the Onondaga County Sanitary District, Intended to Enable the County to Comply with Requirements Set Forth in the Amended Consent Judgment in Connection with the Settlement of Atlantic States Legal Foundation, Inc. Et AL V. County of Onondaga, Et Al.

• CSO 022 sewer separation project; sewer separation project included 14 areas; this is 1 of 2 that are remaining
• Location:  North Franklin, West Genesee, Willow Street
• Project will receive 7% grant from Army Corp of Engineers up to $3.1 million; total project estimate is just under $5 million
• There is an amendment to the original contract with the Corp of Engineers to receive up to $3.1 million, 70% reimbursement. 
• Required under ACJ to address the CSO in some way; project has been addressed as a sewer separation as all projects were

A motion was made by Mr. Stanczyk, seconded by Mr. Corbett to approve this item.  Passed unanimously; MOTION CARRIED.

        b.     A Resolution Approving Increased Costs of Certain Improvements for the Onondaga County Sanitary District of the County of Onondaga, New York

A was made motion by Mr. Corbett, seconded by Mr. Kilmartin to approve this item.  Passed unanimously; MOTION CARRIED.

4.     EMERGENCY COMMUNICATIONS:  Jean Smiley, Deputy County Executive

        a.     Authorize Advance Step Hire for Commissioner of Emergency Communications, Gr. 37, Step G $90,629, effective June 21, 2010

• Bill Bleyle is the candidate; copies of resume distributed and his credentials were reviewed
• Ms. Smiley and Mr. Alberti interviewed a number of candidates for the position and reached out to members of the community to see who might be a candidate for an interim commissioner if it was decided to go that route

In answer to Mr. Warner, Mrs. Smiley said that the normal starting position would be the A step.  Mr. Warner asked if any other advance step hires have occurred since the law was passed in June authorizing the County Executive the authority to advance step hire up to step B.  Mrs. Smiley said “not to her knowledge”.  Mr. Maturo answered that there has been one advance step hire, replacement for Peter Troiano, last week.  Mr. Rowley said that it his understanding that the hire was in conformance with Mr. Warner’s resolution.  Mr. Warner stated that if this legislature had not put the resolution in place in June, there would be another advance step G, rather than B.  The taxpayers were saved thousands of dollars by implementing the resolution.

Mr. Kilmartin said that this matter came before came before Public Safety Committee; Mr. Balloni spoke very highly of Mr. Bleyle; resume shows quite a bit of experience and strong credentials.  The candidate is taking a pay cut from his employment with Manlius.  Mr. Holmquist noted that Mr. Bleyle is perfect for this position--widely known and very well thought of. 

In answer to Mr. Lesniak, Mrs. Smiley believes that he is retiring from Manlius Fire Dept., doesn’t know if he is making application for a waiver.

Mr. Warner said that this is a prime example that the adopted resolution regarding advance steps hires did not mean there wouldn’t be any more advance step hires; it meant that they would come to the legislature to be scrutinized.

Mr. Buckel asked if this is within the market pay.  Mrs. Smiley explained that Onondaga County pays lower; Rochester pays about $120,000.

A motion was made by Mr. Kilmartin, seconded by Mr. Buckel to approve this item.  Passed unanimously; MOTION CARRIED.

5.     COUNTY EXECUTIVE:  Jean Smiley, Deputy County Executive

        a.     Authorize Advance Step Hire for Deputy County Executive-Physical Services, Gr. 9, Step E at $111,100 effective June 28, 2010

• Candidate is Mathew Millea, copies of resume distributed; Mrs. Smiley reviewed his credentials.
• Previously in charge of NYS Environmental Facilities Corp (funding entity for water programs), formerly with Governors Office – over saw many DEC and environmental type programs; strong background in financing
• Mrs. Smiley-ideal candidate should have a strong environmental background, understand government well, work with a lot of personnel issues
• He will be moving here
• Position was not advertised; as it is a executive level position, they went out seeking the candidates

Mr. Jordan felt that the position should be advertised.  Mrs. Smiley said that one problem is that many candidates would apply that don’t have the qualifications.  Mr. Jordan questioned the candidate’s experience in general facilities management; Mrs. Smiley explained that she oversees WEP, MWB, Office of the Environment—a lot of environmental issues; the other side of the house is being able to be a good manager.

Mr. Warner expressed concern with offering this type of salary when last year 178 people were laid off, and it might be worse this year.  Mrs. Smiley noted that the candidate is taking $29,000 pay cut.  Mr. Warner questioned why someone would do that; Mrs. Smiley said that he wants to move out of Albany, and feels his expertise can be better used at the local level.

Mr. Buckel said that there has to be trust and cohesiveness in the Executive when selecting a candidate for the executive level positions.  Mrs. Smiley said that they have worked with Mr. Millea extensively regarding stimulus funding. 

In answer to Mr. Corbett, Mrs. Smiley indicated that the salary offered is less than her current salary.

Mr. Warner asked if there are any more positions like this in the background; Mrs. Smiley did not know of any – she referenced Metropolitan Water, 911 and this position that she had; all her others were filled at step A.  Mr. Warner said that he can support this, as it was on the horizon six months ago.

A motion was made by Mr. Kilmartin, seconded by Mr. Buckel to approve this item.  Passed unanimously; MOTION CARRIED.

6.     OCC:  Bill Emm, CFO

        a.     Adoption of Annual Budget for Onondaga Community College for the Fiscal Year September 1, 2010 to August 31, 2011, and Authorizing the Co. Executive to Enter into Contracts with Other Governmental Unites in which Appropriations and Revenues are Approved by the Adoption of the 2011 Budget (attachment #1)

• $70,650,100 total budget request – not asking for increased County sponsor level, $8,864,000
• At request of Co Law Dept., a document was provided which speaks to the tuition increase at the higher level of $399
• Change from document distributed on June 8th – higher tuition level, lower state aid level

A motion as made by Mr. Stanczyk, seconded by Mr. Warner to approve.

Mr. Buckel noted that the resolutions refer to a capital program; Mrs. Tarolli noted that it is an error and will replace the resolution removing all references to capital.  Mr. Buckel was concerned about the lack of detail provided to the legislature; doesn’t want to second guess; doesn’t find the presentation sufficient.  Mr. Emm noted that the legislature is approving the total budget, not line items, and noted that before the July session OCC will provide the full budget document.  Mr. Buckel said that Ways and Means is supposed to take the in-depth evaluation and prefers to see an in-depth presentation.  Mr. Emm said that for next year they will plan accordingly.

Chairman Jordan said that he does not intend to put this up for a vote today as a public hearing hasn’t occurred yet.  Because it has been discussed and considered today, it can go to the next session for a vote.

Mr. Lesniak said that he understands that if the Legislature were to cut the County portion, it won’t necessarily reflect a line item; the Trustees would determine where the amount cut would come from.  Mr. Emm agreed.  In answer to Mr. Lesniak, Mr. Emm noted that if the County makes a reduction, the SUNY Board of Trustees would not approve the budget until such time the tuition percentage was changed—right now it is 55% of the budget, that contribution percent is dropped to 33%. 

Mr. Kilmartin said that for the past 2 years no increase in the County contribution was sought from OCC; the institution's request is going to be flat for 3 years 

The meeting was adjourned at 9:15 a.m.

Respectfully submitted,

DEBORAH L. MATURO, Clerk

Onondaga County Legislature