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DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for planning, coordinating, and directing a variety of projects, as assigned, within a governmental department by proceeding through program research, data collection, data analysis, feasibility determination, recommendation and implementation of a defined program. This may include, but not limited to, materials, equipment and personnel necessary for project implementation and completion within specific time frames. The employee is responsible for assisting in budget development and administrative oversight in areas such as purchasing, accounts payable, and other similar work such as invoicing on materials and labor cost charge backs to other internal departments and outside agencies for cost reimbursement. The work includes bid preparation/analysis, and contract preparations. Work assignments are received from an administrative superior, both in written form and orally, allowing for considerable latitude in their implementation. Performance is reviewed by submission of written reports, through conference and by observation of the implemented program. Supervision is may be exercised by this class. Does related work as required.
TYPICAL WORK ACTIVITIES
Develops long range plans requiring studies involving: development, data collection, analysis and formulating recommendations of the feasibility and budgetary impact of capital projects.
Develops and implements productivity studies, evaluations and cost benefit analysis for production of a comprehensive marketing plan to insure public awareness of project benefits.
Works closely with various departments in planning, coordinating and directing a variety of projects involving the purchase of equipment, materials, personnel and real property necessary for the proposed project.
Assists in the preparation of bids, awarding of contracts and placement of purchase orders.
Assists in providing all support services necessary to insure timely payments of purchase orders.
Assists in planning and coordinating the effective use of personnel, equipment and materials to enhance the effectiveness and efficiency of departmental activities.
Formulates work policies and procedures with regard to projects and monitor staff for compliance.
Coordinates the purchase of materials and equipment necessary to insure project completion.
Utilizes information technology systems including but not limited to enterprise-wide financial and budgeting application software to maintain information or to extrapolate data for studies in recommending project direction.
May develop, implement and maintain an invoice system necessary to secure reimbursement from other governmental agencies.
Compiles project data and submit written reports to the proper administrators, internal departments or outside agencies.
Maintains accurate reports and files for the completion of city, state and federal mandated reports.
Prepares reports including cost data regarding materials, labor and equipment to assist management in decision making related to budgets, capital project analysis and planning, purchasing and legal activities.
Represents departmental superiors on and in a variety of special committees and forums.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the current principles and accepted practices of office management and public administration.
Good knowledge of the organizational structure, goals and objectives of the department, as well as specific programs and operations.
Good knowledge of effective organization and management principles and practices.
Ability to establish and maintain an effective working relationship with a variety of governmental agencies, private developers, internal departments and the general public.
Ability to plan and organize work.
Ability to gather, organize, and analyze pertinent data.
Ability to communicate clearly, both orally and in writing.
Ability to identify, analyze and develop solutions to encountered problems.
A. Graduation with a Baccalaureate degree in a social science* from a regionally accredited college or university or one accredited by the New York State Board of Regents and one (1) year of work experience, or its part time equivalent, in the planning, development or coordination of projects, programs, policies or procedures; or,
B. Five (5) years of work experience, or its part time equivalent, in the planning, development or coordination of projects, programs, policies or procedures.
* Note: Social Science encompasses those areas of study concerned with humans living in relation to other humans in a social environment. Examples include: Psychology, Political Science, International Relations, Sociology, Geography, Anthropology, Criminal Justice, History, Education, Economics, Government.
1/2012 Date Revised