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ADMINISTRATIVE OFFICER (WATER ENVIRONMENT PROTECTION)
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for assisting the Commissioner and Deputy Commissioner of Water Environment Protection in the daily dispatch of their responsibilities. Under general supervision, an employee in this class performs a variety of administrative tasks thereby releasing the Commissioner, Deputy Commissioner and Division Heads of Water Environment Protection for the more complex administration and technical duties required for the efficient and effective operation of the department. The job entails responsibility for assisting in the coordination and administration of department related construction projects, property acquisitions, grant payment requests, all department personnel matters, division inter relationships concerning training, fiscal constraints, travel and staffing, preparation of special reports as required, implementation of union contract requirements, labor-management relationships, and representing the department at various meetings. Supervision is exercised over a number of clerical and support personnel, as well as over Division Heads upon special directive from the Commissioner or Deputy Commissioner. Assignments are received from the Commissioner or Deputy Commissioner by conference, and performance is reviewed through the effective operation of implemented programs. A considerable amount of flexibility is allowed for the exercise of independent judgment in implementing and carrying out various plans and programs. Does related work as required.
TYPICAL WORK ACTIVITIES
Assists in the preparation and submission of Federal and State grant payment requests.
Compiles and copies latest estimates of work in place and change orders for each construction contract.
Maintains current logs of bond and insurance certificates and state and federal payments requested for each contract.
Does all things necessary to acquire property needed for construction projects including determining land requirements, fair and reasonable property value, negotiations with property owners, communication with Law Department regarding title searches and condemnation, and presenting recommendations to the Public Works Committee of the County Legislature.
Processes all materials related to construction projects including basic contract, post bid and pre award documents, bid tabulations, proof of publication, etc.
Assists in securing permits from other agencies for construction related activities.
Recruits, interviews and hires job applicants for professional, skilled and unskilled positions.
Supervises the preparation and maintenance of all department personnel records, files, payrolls and Equal Employment Opportunity activities.
Chairs the department's Labor-Management Committee Meetings.
Maintains contact with a variety of sources for the purpose of recruiting employees.
Implements and adheres to terms of CSEA union contract.
Implements the county and department Work Rules and Disciplinary Procedures, and enforces same.
Assists in the coordination and preparation of the department's annual report, operating budget, capital budget and plans and programs.
Meets with the Commissioner and Deputy Commissioner on confidential matters involving a variety of matters dealing with department policies, procedures, personnel, etc.
Assists in the preparation of special and annual reports to the County Executive and County Legislature.
Represents the department at monthly meetings of the Physical Services Group, Public Works Committee, Personnel Committee, Ways and Means Committee and County Legislature.
Recommends improvement of procedures and solutions to administrative problems.
Coordinates common activities among the Divisions of Process Control, Construction Grants, Special Projects, Sewer Maintenance, Training, Instrumentation/Electrical, Flood Control and Laboratory Analysis.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of land acquisition and right of way procedures.
Thorough knowledge of condemnation procedures.
Good knowledge of principles and practices of public personnel administration and interviewing techniques.
Good knowledge of principles and practices of office management, budget preparation, office terminology, procedures and methods.
Working knowledge of principles and practices of construction, standard design requirements and federal and state legislation, rules and regulations regarding fundable projects.
Working knowledge of principles and practices of supervision.
Ability to express oneself clearly and concisely, both verbally and in writing, and to be able to compose, maintain and interpret a variety of written material.
Ability to relate to all types of employees from laborers to professionals.
Ability to plan, organize and coordinate the work of subordinates.
Ability to deal effectively with technician personnel, government officials, elected officials and the public on all matters related to the department's responsibility.
Physical condition commensurate with the demands of the position.
Two (2) years of permanent competitive class status in the title of Right of Way Agent.
A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Baccalaureate Degree and two (2) years of professional level work experience, or its part time equivalent, in right of way acquisition, construction management and construction administration, or providing administrative support to construction projects, or personnel administration; or,
B) Six (6) years of paraprofessional or professional level work experience, or its part time equivalent, two (2) years of which must have been in a professional level capacity as described in (A) above; or,
C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.