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ADMINISTRATIVE OFFICER (DPW)
DISTINGUISHING FEATURES OF THE CLASS
This is a responsible administrative position involving the application of sound management principals and
policies to the operation of the Syracuse City Department of Public Works. An employee in this class analyzes and reviews current systems and procedures and recommends additions and/or changes that will have a positive impact upon the departmentís budget, human resource utilization, purchasing, funds accounting and overall departmental operation. Considerable latitude is exercised in carrying out the primary directives in the classification. Assignments are received verbally or in writing from the Commissioner of Public Works or an administrative deputy. Work is reviewed through the submission of written reports and review of the operational results of newly changed systems or procedures. Supervision is exercised over a number of professional and clerical accounting personnel. Does related work as required.
TYPICAL WORK ACTIVITIES
Analyses, implements and evaluates new systems relative to procedures for the departmentís administrative
Supervises and provides budget and fiscal services for the agency by compiling program budget data, its
justification and submits budget analysis and summary for approval.
Supervises the financial records maintenance including ledger entries, authorizes disbursements against related
operating and capital accounts.
Maintains accounting controls to preclude funds over expenditure and/or for realization of expenditure objectives.
Oversees the completion of data based on studies of past and current operations to justify budgeting of funds.
Recommends policies to support financial operations.
Establishes and maintains liaison with outside contractors having business with the department.
Assists in planning and coordinating the effective use of personnel and equipment to enhance the effectiveness
and efficiency of public works services.
Represents departmental superiors on various special committees.
Analyzes bids received and reviews goods and services provided to determine that the department receives the
quality of goods and services for monies expended.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONNEL CHARACTERISTICS
Thorough knowledge of modern principles and practices of management and public administration.
Thorough knowledge of budgetary principles and practices.
Good knowledge of governmental accounting principles and practices.
Working knowledge of equipment, materials and processes utilized in public works.
Ability to plan and organize work.
Ability to observe, read and analyze data and draw conclusions.
Ability to supervise subordinates.
Ability to organize and present ideas and recommendations clearly and concisely, both orally and in writing.
Physical condition commensurate with the demands of the position.
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board
of Regents to grant degrees with a baccalaureate degree in accounting, business or public administration, finance, industrial engineering or a closely related field and three (3) years of professional level work experience, or its part-time equivalent, in accounting, budget analysis/examination, industrial engineering or fiscal management; in a manufacturing concern or governmental agency; one (1) of which must have been in a supervisory capacity; or,
B. Seven (7) years of paraprofessional or professional level work experience or its part-time equivalent, three (3)
years of which must involve professional level work experience as defined in (A), one (1) year of which must have been in a supervisory capacity; or,
C. An equivalent combination of the training and experience as defined by the limits of (A) and (B).