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DIRECTOR OF ADMINISTRATIVE SERVICES
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for administering and directing the administrative and financial services in a large county department. This is an administrative position with primary emphasis on financial duties, leaving the department head free for departmental business and for providing central services necessary to the efficient operation of the organization. Employees in this class exercise considerable independent judgment and initiative subject to the direction of the department head, by means of consultations on work problems, and specific instructions on new policies. Supervision is exercised over subordinate employees involved in payroll preparation and budgetary records. Does related work as required.
TYPICAL WORK ACTIVITIES
Oversees and maintains budget balances of spent and unencumbered funds for each bureau.
Oversees and approves purchase of supplies and equipment for all bureaus in a large department.
Anticipates need for and initiates budget fund transfers.
Serves as liaison to division heads, other departments and public and private organizations from a financial perspective.
Assists and participates in the preparation of the annual departmental budget and report.
Interviews job applicants, vendors, salesmen and visitors within context of the business office.
Assigns and supervises the work of subordinate clerical employees in the maintenance of payroll, personnel, supplies and budgetary records.
Authorizes periodic payroll submissions, new employment applications, job transfers, and related personnel actions for a large department.
Works collaboratively with the Personnel Administrator.
Interprets departmental procedures and regulations to business office staff, division heads and the general public.
Performs special assignments to analyze workloads and methods as requested by the department head.
Performs studies and research into new methods and procedures in the fields of budgeting, financial management and envisioning financial future.
Prepares a variety of correspondence and reports as required.
Supervises in cooperation with other professional administrative and financial staff.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of business administration and management practices and procedures
Good knowledge of progressive finance.
Good knowledge of modern accounting and budgeting practices and principles.
Ability to plan, organize, and supervise the work of others.
Ability to prepare statistical tabulations and reports accurately.
Ability to plan, organize, direct and coordinate effective programs involving many diverse activities.
Ability to express oneself clearly and concisely both orally and in writing.
Ability to understand complex oral and written directions.
Physical condition commensurate with the demands of the position.
A) Graduation from a regionally accredited or New York State registered college or university with a Bachelorís Degree in Financial Management, Business Administration, Accounting, or Public Administration and three (3) years of professional level work experience, or its part-time equivalent providing management, fiscal, or administrative services in the operation of a department, agency, or business, one (1 ) year of which must have been in a supervisory capacity; or,
B) Seven (7) years of paraprofessional or professional level work experience, or its part-time equivalent, three (3) years of which must have been in a professional level capacity providing management, fiscal, or administrative services in the operation of a department, agency, or business, one (1) year of which must have been in a supervisory capacity; or,
C) An equivalent combination of experience and training as defined by the limits of (A) and (B) above.
Successful completion of graduate semester hours in Business Administration, Management, or Public Administration from a regionally accredited or New York State registered college or university may be substituted for work experience as follows: Thirty (30) graduate semester hours is equivalent to one (1) year of supervisory work experience.