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DEPUTY TAX COLLECTOR
DISTINGUISHING FEATURES OF THE CLASS
Acts in the absence of the Tax Collector for a town within the County of Onondaga. When not acting in this capacity, assists the Tax Collector in carrying out of the office duties as stipulated in Town Law. This class requires a bondable person, since large sums of money are being taken in and accounted for at certain times of the year. Work assignments are received verbally from the Tax Collector and performance is checked by audit of tax records, books and complaints received from the general public. An employee in this class does not normally supervise. Does related work as required.
TYPICAL WORK ACTIVITIES
Collect and record taxes levied for town, county and school district. This requires the issuance of a receipt, data entry of the transaction into a computer program, balancing cash at the close of the day’s business and making deposits of cash on hand.
Assist in computing and extending tax rates for special districts for beginning of calendar year and issue tax bills. This may involve dozens of water districts set up by individual account.
Upon receipt of tax bills, pull tax bills and send to mortgage institutions to encumber escrow payments.
Insure that tax bills are properly addressed to the owner of record.
Assist senior citizens and veterans in filing for special exemption on taxes. This involves eliciting data to insure the taxpayer qualifies under one of these classes.
On County, Town and special district taxes, collect and record mailed taxes, balance daily receipt sheets and cash drawer; correct and verify deposit amounts and fill out deposit slips.
Balance tax books and record unpaid tax bills for return to the County Commissioner of Finance.
Answer telephone calls and letters pertaining to incorrect tax payments, late tax payments and inquiries about taxes and properties located in the town.
Open and distribute mail.
FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of bookkeeping principles and practices.
Good knowledge of procedures used in setting up and balancing of ledgers and accounts.
Good knowledge of office procedures and practices.
Ability to read and comprehend terms, documents and forms.
Ability to operate adding machines, calculators and other office machines.
Ability to make arithmetic computations rapidly.
Ability to apply bookkeeping principles to the setting up and maintenance of accounting records.
Ability to follow oral and written instructions.
Ability to operate a personal computer.
A) Graduation from a two (2) year college or business institute with a degree in Business Administration or Accounting; or,
B) Two (2) years of work experience that required responsibility for maintaining a set of books; or,
C) An equivalent combination of training and experience as defined by the limits of (A) and (B).
03/12 Date of Original Composition