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SYSTEMS ACCOUNTING MANAGER
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for planning, designing and managing the implementation and operation of a centralized and computerized accounting and financial management system. The nature of the work requires incumbents to consult with government managers and administrators on accounting systems and procedures, to evaluate the need for automated systems, and to design systems changes or new systems to meet identified needs. An employee in this class must apply a general knowledge of accounting principles and practices and specific knowledge of the municipality’s centralized and computerized accounting system. The nature of the work requires applications of General Accepted Accounting Procedures (GAAP) to municipal, multi-fund accounting. General supervision is received from an administrative superior. An employee in this class exercises general or direct supervision, as the case may be, over professional and clerical employees engaged in the operation of the system. Does related work as required.
TYPICAL WORK ACTIVITIES
Plans, designs, and implements an automated accounting and financial management system and modification to that system by performing the following:
• Defines multi-fund accounting requirements by review of applicable laws and regulations relating to mandated accounting and reporting requirements;
• Confers with data processing personnel to coordinate computer system analysis, programming, and operating requirements of the accounting system;
• Develops systems concepts, by acting independently or in conjunction with consulting firms, which include system flow charts, forms design, and narrative descriptions;
• Implements the system by documenting procedures, designing forms, testing the new system, and training personnel in system conversion and operation;
• Monitors the system to identify and resolve operational or procedural problems, such as the verification and modification of table entries to capture information not compiled;
• Evaluates the need for auxiliary or subsidiary systems.
Supervises the work of a small number of professional and clerical employees by performing the following:
• Reviews preparation of journal entries to detect errors and to ensure corrections are made within established time tables;
• Determines volume of data entry to provide evenly distribution of work flow;
• Supervises input in preparation of year end closings and supervises actual month end and year end closings;
• Trains staff in preparation of journal entries and recording of same and in the operation of the system;
• Independently performs accounting work related to the automated system, such as ledger maintenance, transaction classification, or fiscal reporting, by applying established accounting methods.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of principles, theories, techniques, trends, and procedures of modern accounting.
Thorough knowledge of principles, theories, techniques, trends and procedures of multi fund, governmental accounting and provisions of General Accepted Accounting Procedures (GAAP) applied to multi-fund accounting.
Thorough knowledge of principles and practices of electronic data processing as applied to design implementation, operation, and modification of automated accounting and financial management systems.
Thorough knowledge of policies and procedures governing the municipal centralized accounting system.
Good knowledge of principles and practices of supervision.
Ability to analyze accounting systems to determine effectiveness.
Ability to identify and apply electronic data processing capabilities to specific accounting needs.
Ability to apply accounting techniques and principles appropriate to the assignment.
Ability to supervise both professional and clerical staff.
Three (3) years of permanent competitive class status in the title of Systems Accountant.
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree in accounting, or a baccalaureate degree including or supplemented by 24 semester credit hours, or its equivalent, in accounting and four (4) years of work experience, or its part time equivalent, in professional accounting or auditing, one (1) year of which must have been in analyzing, designing, implementing and evaluating or auditing computer based accounting and financial management systems as applied to public sector, multi-fund accounting; or,
B. Eight (8) years of work experience, or its part time equivalent in accounting or auditing, four (4) years of which must have been in a professional capacity in accounting or auditing, at least one (1) of which must have been in analyzing, designing, implementing and evaluating or auditing computer based accounting and financial management systems as applied to public sector, multi-fund accounting; or,
C. An equivalent combination of training and experience as defined by the limits of (A) and (B).